DocRead for SharePoint by Collaboris
DocRead is a policy management system for SharePoint that helps distribute key documents such as policies and procedures to employees in your organization. Any document that can be added to a document library (e.g. Word, Excel, PowerPoint, PDF, Video) can be sent out to people. Once the document has been assigned, DocRead allows administrators to monitor the progress by real-time reports and embeddable charting web parts.
DocRead was created for SharePoint to allow organizations to maintain control over their own documents and allow document publishers to target specific items to specific groups of employees. Items that need to be distributed to employees (company policies, documents, training videos, web pages etc.) can remain safely and efficiently stored in SharePoint Document libraries. Once stored, relevant groups of employees / target audiences can access and view the information and then self-certify that they have done so and understood the contents. By selecting the correct group of employees for each document, you can easily ensure that the information is targeted to only the people who need to know about it. Each employee is notified of their required reading and also provided with a simple process to allow them to read and confirm the policy.
DocRead reports display the reading status of all reading tasks and allow you to quickly and efficiently search to find out who has read what and when. Via the reports, it is possible to identify delinquent employees who have not read specific documents by the deadline you set. This allows compliance staff to monitor the performance of specific documents. Overdue email reminders are optionally sent to those employees who have not completing their reading tasks within the given timescales.
Average user rating from: 2 user(s)
DocRead is a SharePoint Solution that let's the site owner decide what documents are important, ex: Policies, etc and make them mandatory to read with an Audience. You than have the reporting that tells you who read it and who didn't.
Furthermore, you can set deadlines in days from when you added the task until they have to read it. The other cool part is that if a new user joins the department, they will still have the same number of days to read the document until the task is overdue. It does everything it advertises to do really really well, and the documentation and support are A+.
Solves a Real World Problem
Easy to setup
Nice Delegation of Admin> Site Collection Owner> Site Owner
I can't speak highly enough of Collaboris. In addition to policy routing, we utilize DocRead to handle our onboarding which used to be a paper-based process. The team is highly attentive to their customers and take all feedback seriously. You can't go wrong w/ this solution.