Field Level SharePoint Security for Help Desk at Wisag

Written by Inna Gordin. Posted in Business Solutions

accelerateBusiness Case Study: The German company Wisag needed a help-desk solution. They implemented SharePoint and KwizCom's List Forms Extension Feature and gained field level security.

Wisag (www.wisag.de) is one of Germany’s top one-stop solution providers for facility management with over 40 years of experience. Their service portfolio encompasses everything from cleaning and security to electrical engineering and building maintenance. It is essential to ensure short response timeframes for their customers ...

Wisag has many offices scattered around Germany and each office differs in the number of employees. Some offices consist of between four and ten employees, others have more than 100. These offices, distant from each other but working on the same projects brought forth the need to create a collaborative workspace. Wisag found Microsoft SharePoint an effective solution.  After implementing SharePoint, employees could easily work together, with shared information, despite being located in distant, separate offices.

However, Wisag needed a sophisticated Help Desk solution, with more advanced capabilities than those inherent in SharePoint – in particular, the ability to define permissions and field level constraints.

At first, after reviewing various solutions, Wisag selected Microsoft’s application template. However, soon the management came to an understanding that extensive changes and customization were needed to adapt the Microsoft solution for Wisag needs – particularly in terms of information security and specifically in regard to group-based new/edit/view forms. 

Challenge

The Help Desk scenario dictates that a large amount of information is gathered, parts of which need to be seen by certain employees and not others. This necessiates field level security within the Help Desk forms. The Microsoft Solution does not provide this capability out-of-the-box, and extensive custom development in this area is not something that Wisag wanted to undertake.

Solution

Wisag decided on KwizCom's SharePoint add on List Forms Extension Feature. A major benefit of KWizCom's solution is that it is an add-on to the SharePoint in which Wisag had already invested a large amount of resources. No need to start from scratch, invest additional large amounts or create a custom solution. Adding this user friendly application to the SharePoint foundation already running in the company solved Wisag's Help Desk challenge.

"We tested KwizCom's SharePoint List Forms Extensions solution and were surprised how easy the rules are configured and how nicely the add-on worked in our farm", shared with us Wisag‘s IT SharePoint Manager Christian Buchholz.

KwizCom's List Forms Extension feature is a web component that Wisag installed and configured on their own – all KwizCom products are created to enable easy implementation and give clients control over product deployment.

The List Forms Extension Feature enabled Wisag IT to configure permissions for their Help Desk forms, giving them the field level security they were lacking, ensuring that information is revealed to employees in a secure, "need-to-know“ manner. 

Bottom Line

KWizCom's "pocket friendly" web component enabled Wisag to cut the costs of what would have been expensive custom development (or of buying a separate forms server). There was no need for special implementation or training before Wisag could use the product. KWizCom products are user friendly, easy to deploy and once configured.  – the List Forms Extension Feature grants Wisag worry-free workflow – no need to focus on what information is revealed/not revealed in the Help Desk forms.

Wisag IT SharePoint Manager Chrisitian Buchholz  summarizes: "Today our users, supporters and admins have their custom tailored views on the 10,000+ tickets currently in the system and security issues are a thing of the past. KwizCom's solution has greatly improved our abilities to store and present data in SharePoint to the target audience."

 
Inna Gordin
Author: Inna GordinWebsite: http://www.linkedin.com/in/innagordin
Founder and Principal of SharePointReviews.com, the world's largest independent SharePoint product directory. | Follow Inna @innagordin

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