AvePoint Compliance Guardian

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AvePoint Compliance Guardian

AvePoint Compliance Guardian is designed to ensure that information is available and accessible to the people who should have it and protected from the people who should not. Compliance Guardian helps organizations proactively protect SharePoint environments from harmful information leaks, contamination, or misuse while simultaneously ensuring that all activities and content residing in their environments are compliant, accessible, and manageable. AvePoint Compliance Guardian bridges the gap between compliance, IT, and the business to establish as well as support a constructive, productive, and compliant environment.

  • Scan and crawl your enterprise content management systems including SharePoint 2010 and Microsoft Office SharePoint Server (MOSS) 2007 content; design elements including HTML files, PDFs and social elements such as blogs and wikis to ensure branding compliance; and protect against privacy (PII/PHI) or accessibility (Section 508) violation
  • Scan content in real time or on a schedule against regular expressions or proprietary Test Definition Files (TDFs) that include plain text search terms and report criteria for up to 40% faster scanning than regular expressions
  • Scan multiple content sources utilizing the CCE API to integrate enterprise-wide content compliance efforts
  • Tag content with imbedded or system metadata, including SharePoint content types, managed metadata, or standard columns via a Metadata Classification Engine
  • Based on content classification, assign permissions, route to the appropriate location, or block or quarantine to comply with information governance policies
  • Support user-driven tagging through native Ribbon-based document panels or automated tagging
  • Identify inconsistencies between document and system or SharePoint metadata, and synchronize to ensure metadata consistency across platforms
  • Quarantine or remove sensitive or inappropriate content from SharePoint to prevent spillage and other forms of environment contamination
  • Analyze scan results to calculate a refined risk list by aggregating audit and security data from AvePoint’s DocAve Software Platform, reporting on content age, number of times accessed and users, and security settings
  • Present scan and risk assessment results in graphical dashboard displays, or automatically input all compliance risk data and reports into Microsoft Excel files for download and reference
  • Generate actionable email notifications upon identification of sensitive or non-compliant content for end users or compliance teams for decisive action
  • Multi-language support (Unicode) ensures global SharePoint environments remain fully protected from non-compliant content, and enforces tagging policies for sensitive or regulated content
  • Manage multiple, large environments through a single administration console with a distributed architecture to support enterprise scalability
  • Supports Microsoft SharePoint 2010 and MOSS 2007

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